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Term Contract
Any contract covering purchases made during a specified time period. |
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Statewide Term Contract
A term contract open to all state agencies,
political subdivisions, and all others authorized by law
to participate. Though the bid document may define or
limit authorized contract users, the norm calls for the
broadest possible participation. Centralized procurement
develops the scope of the contract and required terms and
specifications with input from authorized users. |
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Agency Specific Contract
Sometimes called an 'as specified' contract, this
customer defined contract can be described as a spot
purchase, or group of purchases, arranged by centralized
procurement to meet the needs of one or several agencies.
In addition to limiting the number of participants,
these contracts are usually limited by quantities and
delivery points. |
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Filed Requirements Contract
A term contract covering specified delivery
points and estimated quantities. The intent is to
guarantee a source of supply for a critical commodity for
a specified period of time for agencies who have
submitted, or 'filed,' their requirements with centralized
procurement. |
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Multi-state Contract
Any contract which permits participation
by NYS authorized users and which also includes participation
by the agencies of other states. The contract may be
administered by New York State, or by another host state. |
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Piggyback Contract
A contract established by NYS
which is based on contracts developed by the federal government,
state governments or political subdivisions of such entities. |
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Prime Vendor Contract
A type of comprehensive contract which establishes single or multiple vendors as the source for a broad range of goods and/or services
associated with a given market or purchasing sector(s). |
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Negotiated Contract
A contract established by agreements reached
between a contracting entity and a vendor in lieu of issuing a
bid document. |
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Back Drop Contracts
A contract consisting of a pool of qualified vendors who are
eligible to participate in a secondary Mini-Bid Award Process or
other specified selection process. |
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Mini-Bid Process
An abbreviated bid and selction process for individual
agency projects utilizing the list of prequalified vendors on
a Back Drop Contract. Awards can be made in as little as 4-6 weeks.
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