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Procurement Services Home Page | Commodities | Information Technology | Services | Telecommunications |
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Procurement Services Home Page | Commodities | Information Technology | Services | Telecommunications |
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| CONFIGURATION CATEGORIES |
LOWEST AWARD |
2nd LOWEST AWARD |
| Workgroup Black & White (Low End) | ||
| Workgroup Black & White (High End) | ||
| Workgroup Color (Low End) | ||
| Workgroup Color (High End) | ||
| Personal Black & White | ||
| MFP Color (Low End) | ||
| MFP Color (High End) | ||
| MFP Black & White (Low End) | ||
| MFP Black & White (Mid Range) | ||
| MFP Black & White (High End) |
The award of this initiative was not based solely on the acquisition cost of the printer. The 2009 Aggregate Printer Purchase Initiative was awarded, per category, to the two printer contractors with the lowest quoted Total Cost of Ownership (TCO) for each awarded configuration. The TCO is based on acquisition of the printer and warranty along with the projected cost of consumables (ink/toner) and replaceable service parts, such as repair kits for the duration of the required warranty period of the printer purchased. For this initiative, all categories require a 3 year warranty, with the exception of the Personal Black and White category which requires a 1 year warranty. For purposes of evaluation, selection and award, TCO is represented as a cost per page based on estimated print volumes for the duration of the required warranty period for the printer purchased. Consumables and replacement service parts purchased through other sources will affect the TCO of the printers. In addition, purchasing consumables and replacement service parts other than those quoted by the contractors (ex. optional/lesser yield cartridges) will also affect the TCO of the printers. Contract users interested in purchasing a printer should review the contractors' individual quote sheets for that printer to see the cost of acquiring and operating the printer for 3 years (1 year for personal printers). The acquisition cost of the printer is only one factor in the total cost. Based on the printer selected, the largest percentage of total cost of operation after acquisition is comprised of consumables and replaceable service parts. Through an innovative award process, not only has OGS been able to achieve additional discount off of contract price, but we have required the contractors to demonstrate how much the printers cost to purchase and OPERATE. As you review the categories of printers you will note that there are some instances where the acquisition cost of the lowest awarded printer may be higher than the second lowest awarded printer, but if you take a closer look you will find that the cost per page total is less. The 2009 Aggregate Printer Purchase Initiative awards are based upon quotes off of the existing NYS Printer Contract and all terms and conditions of the contract still apply. The pricing for this initiative differs from the printer contract. The printer contract offers "not to exceed" pricing on individual products available through the contract. Through this initiative, the participating contractors are honoring acquisition price of the printer, warranty and options through June 30, 2010. The discounted prices offered for consumables and replaceable service parts are available for the 3 year term (1 year for personal printers) of the printer warranty. New York State agencies are reminded that they must submit a Notification of Plan to Procure Technology Form (PTP) to the Office of Chief Information Officer / Office for Technology (CIO/OFT) for approval prior to purchasing printers. NYS agencies will be required to purchase from the awarded contractor with the lowest quoted TCO for each awarded configuration. Any New York State agency that intends to purchase from other than the lowest priced contractor for each awarded standard configuration must submit a business case with their PTP. The business case must include, at a minimum, a justification as to why purchasing other than the number 1 ranked printer is warranted. |
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