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The Mini-Bid Process and Quick Contract Processing |
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Note: Quick Contracting Applies to State Agencies Only! |
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In an effort to streamline the procurement of IT Services through the mini-bid process, OGS and OSC have agreed upon the following Quick Contracting Procedures for projects which follow the Mini-Bid Guidelines for soliciting computer Consulting, Systems Integration, or Training bids from the eligible list of back-drop contractors. Quick Process Contracting Guidelines can be found in the OSC Bid Evaluation Packet. After bids are received and a "winner(s)" is/are selected, IF the selected contractor(s) total cost for the project is less than $300,000, and all of the following criteria are satisfied, THEN OSC will review the project documentation within 3 to 5 business days: |
| CHECKLIST | MINI-BID |
| 1. $ Dollar Value | Less than $300,000 |
| 2. Contract information is correct | Validation |
| 3. Contract Reporter | RFP for back-drop contracts was advertised in the Contract Reporter (not required with this submission) |
| 4. Specifications | Project Definition (PD) or Request for Training Services (RTS) was written and sent out to solicit and encourage competition among all qualified back-drop contractors |
| 5. Appendix A | Included as part of the back-drop contract (not required with this submission) |
| 6. (i) Method of Award (ii) 3 or more bids received (iii) Evaluation and Award |
(i) Included as part of PD or RTS (ii) At least 3 bids received, (iii) Evaluation based on "Best Value" |
| 7. Disqualification or Rejection | No bidder who otherwise would have been the awarded bidder was disqualified and no bid which otherwise would have been selected was rejected |
| 8. Bid Protests or Objections | The certifier is unaware of any bid protests or objection to the award. |
| 9. Certification form (Attachment A) * | Completed |
| 10. Payment Method | AC340 - Batch Type is "QDA" |
| 11 Summary & Affidavit form * | 1 original and 2 copies completed and signed |
| 12. Signatures | By Authorized Contracting Instrument |
| 13. Procurement Record Checklist * | Completed |
| 14. OSC Review Turnaround | 3 to 5 days |
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*Refer
to the Mini-Bid Guidelines and OSC Bid Evaluation Packet
to obtain forms noted in the above table.
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