Office of General Services

New York State Office of General Services

Areas K & W

Am I in Area K or W? 

Schools and child care centers which are located within New York City and all of Long Island are known as Area K and W recipients' of USDA commodities.

The counties served include:

How to Participate 

Participation begins with an agreement provided to OGS by the New York State Education of Department (for schools) or New York State Department of Health (for daycare centers). OGS reaches out to the approved school or daycare center with the necessary tools and information to order USDA commodities.

Order USDA Food 

Areas K & W Logon

OGS Food Distribution administers the on-line ordering program available to approved schools and daycare centers in areas K & W. USDA commodities are distributed through the OGS Downstate Distribution Center in Brentwood, New York.

Ordering commodities begins by clicking on "Recipient Agency Logon for Areas K & W", and using an OGS provided User Name and Password. Schools and child care centers will have the ability to order and retrieve commodity pick-up slips for monthly orders placed for delivery, or pick-up.

If you are unsure of your password or user name, please email OGS Food Distribution at ogsdonatedfoods@ogs.ny.gov. Remember to include your school code in the email.

Ordering Timeline 

Month Tasks
July
  • School Year begins July 1 and continues through June 30 of the following year
  • Review 2017-18 SY Distribution Periods
August
  • Order Commodities for September by August 18, 2017
  • Update OGS by email any changes with staff and/or contact information
  • September Pick Up Slips available no sooner than August 25, 2017
September
  • Order Commodities for October by September 15, 2017
  • October Pick Up Slips available no sooner than September 25, 2017
October
  • DOD Fresh Fruits & Vegetables TBD
  • Order Commodities for November by October 17, 2017
  • November Pick Up Slips available no sooner than October 27, 2017
  • Entitlements posted for 2017-2018 SY
  • NYSNA Conference
November
  • Order Commodities for December by November 17, 2017
  • December Pick Up Slips available no sooner than November 30, 2017
  • Check usage of pounds for diverted commodities with K-12 and/or Processor Link websites. Usage amounts recommended to be 10 percent a month
December
  • Order Commodities for January by December 15, 2017
  • January Pick Up Slips available no sooner than December 21, 2017
  • Schools need to be at 40 percent usage of processed pounds to avoid being brought to 40 percent of usage
  • Regional food shows will include OGS and NYSED updates
January
  • Order Commodities for February by January 17, 2018
  • February Pick Up Slips available no sooner than January 25, 2018
  • Food Preference Survey completion information for following school year will be emailed to schools. The importance of the survey is determining the top 30 US Food items available to order for SY2018-2019. Completion of this survey is mandatory to participate in Direct Diversion.
  • The Food Preference Survey is available until January XX, 2018 (TBD)
February
  • Order Commodities for March by February 15, 2018
  • March Pick Up Slips available no sooner than February 26, 2018
  • Direct Diversion (Approved Processor Listing) becomes available
  • Direct Diversion Survey opens on OGS website for Area K
  • Direct Diversion Deadline February XX, 2018 (TBD)
March
  • DOD Fresh Fruits & Vegetables Available
  • Order Commodities for April by March 15, 2018
  • April Pick Up Slips available no sooner than March 26, 2018
April
  • Order Commodities for May by April 17, 2018
  • May Pick Up Slips available no sooner than April 24, 2018
May
  • DOD Fresh Fruits & Vegetables (based on availability)
  • Order Commodities for June by May 16, 2018
  • June Pick Up Slips Available no sooner than May 23, 2018
June
  • Report Year End Value of Commodities received to your Business office
  • Assessment Fee information will be emailed to all schools

Areas K & W Forms 

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