Office of General Services

New York State Office of General Services

Special Milk Program

The Special Milk program is a reimbursement program for not-for-profit schools, camps, and/or institutions that are exempt from income tax and are established and operate for the care and training of children.

Overview 

Eligibility 

Recipient agencies in the Special Milk Program may not participate in any other Federal meal service program. Schools in the National School Lunch or School Breakfast Programs may only participate in the Special Milk Program to provide milk to children in half-day pre-kindergarten and kindergarten programs where children do not have access to the school meal programs.

Join the Program 

How to apply:

  1. Complete a Special Milk Program Agreement. This agreement is valid for five years and does not need to be resubmitted each year.
  2. Annually submit a Special Milk Program Application for each school, camp or institution requesting to participate, no later than June 30th.

New sponsors may file both the Special Milk Program Agreement and the Special Milk Program Application at the same time.

Get Reimbursed 

Claims must be:

For multiple locations, sponsors must submit one consolidated form. Individual claims for multiple sites operating under the auspices of one sponsor will not be processed. Make sure to include your vendor ID on all forms that are submitted.

To be reimbursed:

  1. Complete the Special Milk Reconciliation form. To complete this form, convert the number of gallons consumed into half pints using the pint conversion table listed below.
  2. Pint Conversion Table
    Milk Size Number of Half Pints
    One (1) Gallon 16 half pints
    One-half (1/2) Gallon 8 half pints
    One (1) Quart 4 half pints
    One (1) Pint 2 half pints
    20 Quart bulk container 80 half pints
    24 Quart bulk container 96 half pints
  3. Fill out the Special Milk Reimbursement Claim form using the number of half pints obtained by completing the Special Milk Reconciliation form and the USDA reimbursement rate per half pint. The current rate is $0.2075 or 20.75 cents per half pint.

  4. Submit the following to OGS:

Claims may be submitted by:

Mail

NYS OGS Food Distribution
Empire State Plaza, Room C120
Albany, NY 12242

E-Mail

OGSDonatedFoods@ogs.ny.gov

Fax

518-486-5660

When filing a claim, keep in mind:

Vendor Portal in the Statewide Financial System (SFS)

The SFS Vendor Support Fact Sheet details information for vendors to set up access to the self-service portal. Click on the link for "VENDOR" to start the process.

Forms 

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