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                                      STATE OF NEW YORK - EXECUTIVE DEPARTMENT
                                             OFFICE OF GENERAL SERVICES
                                            STANDARDS AND PURCHASE GROUP
                                         37TH FLOOR, CORNING TOWER BUILDING
                                           GOVERNOR NELSON A. ROCKEFELLER
                                                 EMPIRE STATE PLAZA
                                                 ALBANY, NY  12242

                            NOTICE OF CONTRACT AWARD

GROUP NUMBER AND COMMODITY:       22414 - TYPEWRITERS, ELECTRONIC 

CONTRACT PERIOD:                  September 1, 1994 to August 31, 1996 with 
                                  option to cancel after August 31, 1995 

NOTICE OF CONTRACT AWARD for
   INVITATION FOR BIDS NUMBER:    1114-Z 

BIDS OPENED:                      June 15, 1994 

PURCHASE REQUEST NO.:             1260-T-Z 

SPECIFICATION REFERENCE:          SPEC-334 dated May 2, 1994
                                  (Supersedes SPEC-768 dated October 2, 1990) 

DATE ISSUED:                      September 16, 1994

ADDRESS INQUIRIES TO:             STATE AGENCIES ONLY        NON-STATE AGENCIES
                                  Terry Deere                Lily Delphey
                                  518-474-2717               518-474-6717

                                                                               


CONTRACT #     CONTRACTOR & ADDRESS            TELEPHONE #          FED. IDENT. #

P008791       CANON U.S.A. INC.               516/328-5685        132561772
              One Canon Plaza                 Mr. William Joseph
              Lake Success, NY  11042         FAX:  516/328-5689

          Cash Discount, If Shown, Should be Given Special Attention.
       INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT.

AGENCIES SHOULD NOTIFY THE DIVISION OF PURCHASING PROMPTLY IF THE CONTRACTOR 
FAILS TO MEET THE DELIVERY TERMS OF THIS CONTRACT.  DELIVERED ITEMS WHICH DO 
NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE UNSATISFACTORY TO THE 
AGENCY SHOULD ALSO BE REPORTED TO THE DIVISION OF PURCHASING.

FOR TAX FREE TRANSACTIONS UNDER THE INTERNAL REVENUE CODE, THE NEW YORK STATE 
REGISTRATION NUMBER IS 14740026K.

NOTE TO AGENCIES:
         The letters SB listed under the Contract Number indicate the 
    contractor is a self-identified small business.  Additionally, the letters 
    "MBE" and "WBE" indicate the contractor is a certified Minority-owned 
    Business Enterprise and/or Woman-owned Business Enterprise, respectively.  

PRICE:
         Price is net F.O.B. any point of destination in New York State.
         If substantially the same or a smaller quantity of a commodity is sold 
    by the contractor under the same or similar terms and conditions as that of 
    any State contract for such commodity then held by the contractor, at a 
    price lower than the State contract price, the price to the State shall be 
    immediately reduced to the lower price.

NOTE TO ALL CONTRACT USERS:
         The terms and conditions of the solicitation which apply to the award 
    appear at the end of this document.  We strongly advise all contract users 
    to familiarize themselves with all terms and conditions before issuing a 
    purchase order.


                                   Estimated
Item  Item                         One Year      Unit          Make &
No.   Description                  Quantity      Price         Model No.

 1a.  DESK TOP ELECTRONIC TYPEWRITER 
      (SMALL CARRIAGE)              400 each     $249.57/ea.   Canon AP105

  b.  TRAINING (see "OPERATOR 
      TRAINING" clause)              80 hours    No Charge (included in la. 
                                                 price)

Manufacturer:  Canon
Guaranteed Delivery:  30 Days a/r/o
Net Price of add'l. print wheels:
      10/Pitch    12/Pitch    15/Pitch
      $18.00      $18.00      $18.00
Equipment guarantee period:  90 Days


 2a.  DESK TOP ELECTRONIC TYPEWRITER 
      (LARGE CARRIAGE)              500 each     $255.13/ea.   Canon AP340

  b.  TRAINING (see "OPERATOR 
      TRAINING" clause)             300 hours    No Charge (included in 2a. 
                                                 price)

Manufacturer:  Canon
Guaranteed Delivery:  30 Days a/r/o
Net Price of add'l. print wheels:
      10/Pitch    12/Pitch    15/Pitch
      $18.00      $18.00      $18.00
Equipment guarantee period:  90 Days


                                   Estimated
Item  Item                         One Year      Unit          Make &
No.   Description                  Quantity      Price         Model No.

 3a.  DESK TOP ELECTRONIC TYPEWRITER 
      (LARGE CARRIAGE) with Memory  100 each     $393.39/ea.   Canon AP390
      and Display

  b.  TRAINING (see "OPERATOR 
      TRAINING" clause)             100 hours    No Charge (included in 3a. 
                                                 price)

Manufacturer:  Canon
Guaranteed Delivery:  30 Days a/r/o
Net Price of add'l. print wheels:
      10/Pitch    12/Pitch    15/Pitch
      $18.00      $18.00      $18.00
Equipment guarantee period:  90 Days


 4a.  DESK TOP ELECTRONIC TYPEWRITER 
      WITH DISPLAY AND REMOVABLE
      MEMORY (Options)              200 each     $562.69/ea.   Canon AP810-III
                                                               and AP83

  b.  TRAINING (see "OPERATOR 
      TRAINING" clause)             400 hours    No Charge (included in 4a. 
                                                 price)

Manufacturer:  Canon
Guaranteed Delivery:  30 Days a/r/o
Net Price of add'l. print wheels:
      10/Pitch    12/Pitch    15/Pitch
      $18.00      $18.00      $18.00
Mandatory Options                                Price Each    Model No.
       a.  Removable Memory Media -
           floppy disk (min. 360K)               $199.36/ea.   Canon AP-DD13

       b.  CRT Display (includes tilt
           and swivel base):                     $348.88/ea.   Canon AP-DP26

       c.  Sheet Feeder - for 8-1/2 x 11
           cut sheets:                           $149.52/ea.   Canon AP-CF40

Equipment guarantee period:  90 Days

REQUEST FOR CHANGE:
         Any request by the agency or contractor regarding changes in any part 
    of the contract must be made in writing to the Office of General Services, 
    Division of Purchasing, prior to effectuation.

CONTRACT PAYMENTS:
         Payments cannot be processed by State facilities until the contract 
    items have been delivered in satisfactory condition.  Payment will be based 
    on any invoice used in the supplier's normal course of business, however, 
    such invoice must contain sufficient data including but not limited to 
    Contract No., description of material, quantity, unit and price per unit as 
    well as Federal Identification Number.  
         State facilities are required to forward properly completed vouchers 
    to the Office of the State Comptroller for audit and payment.  All 
    facilities are urged to process every completed voucher expeditiously 
    giving particular attention to those involving cash discounts.  
         If the contract terms indicate political subdivisions and others 
    authorized by law are allowed to participate, they are required to make 
    payments directly to the contractor.  Prior to processing such payment the 
    contractor may be required to complete the ordering non-State agency's own 
    voucher form.  

PUBLIC OFFICERS LAW:
         All contractors and contractor employees must be aware of and comply 
    with the requirements of the New York State Public Officers Law, all other 
    appropriate provisions of New York State Law and all resultant codes, rules 
    and regulations from State laws establishing the standards for business and 
    professional activities of State employees and governing the conduct of 
    employees of firms, associations and corporations in business with the 
    State.  In signing the bid, each contractor has guaranteed knowledge and 
    full compliance with those provisions for this and any other dealings, 
    transactions, sales, contracts, services, offers, relationships, etc. 
    involving the State and/or State employees.  Failure to comply with those 
    provisions may result in disqualification from the bidding process and in 
    other civil or criminal proceedings as required by law.

NOTE TO CONTRACTOR(S):
         The granting of this contract award has been made upon the basis of 
    your eligibility and qualifications as the lowest responsible bidder.  
    Eligibility includes the remittance of the annual access fee required in 
    compliance with Part 9, New York Code of Rules and Regulations, Section 
    250.4.  Should this fee not have been paid within the time frame previously 
    specified, the State may deduct the access fee from payment(s) to be made 
    to the contractor under this contract.  Submission of a bid is deemed 
    consent to such deduction of the fee.

EXTENSION OF PRICES:
         Political subdivisions and others authorized by law including certain 
    non-profit independent post secondary, secondary and elementary educational 
    institutions may participate in contracts resulting from this bid opening.  
    Recent eligibility has also been extended to non-profit cemetery 
    corporations, agricultural societies, youth fairs and non-public hospitals 
    and health related facilities.  In addition, certain charitable 
    organizations and federations of charitable organizations located in most 
    New York State counties are eligible to participate in such contracts.  
    Counties not yet eligible and their effective dates are Wayne, Ontario, 
    Seneca and Yates effective July 1, 1994; Allegany, Chautauqua, and 
    Cattaraugus effective January 1, 1995; Orleans, Geneseo, Wyoming and 
    Livingston effective July 1, 1995; Warren, Washington, Saratoga and 
    Hamilton effective January 1, 1996; and St. Lawrence, Franklin, Clinton and 
    Essex effective July 1, 1996.  
         Upon request, all eligible non-State agencies must furnish contractors 
    with the proper tax exemption certificates.  

CONTRACT PERIOD:
         Either the contractor or the State may unilaterally cancel the 
    contract on a monthly basis any time after "option to cancel" date stated 
    on page 1 (one), by providing written notification to the other party.  The 
    minimum term of the contract shall be from inception ("Date Issued" on 
    award document or begin date for contract period - whichever is later) to 
    "option to cancel" date.
         Notification of cancellation must be received by the intended 
    recipient at least three (3) months prior to the requested date of 
    cancellation.  Cancellation will become effective the first of the month 
    following the 3-month notification.  
         If mutually agreed between the Division of Purchase and the 
    contractor, the contract may be extended under the same terms and 
    conditions for an additional period not to exceed twelve months.  
         Prices quoted are to be firm for the entire period of the contract.  
    Price escalation will not be allowed and is specifically excluded.

DELIVERY:
         Delivery is expressed in number of calendar days required to make 
    delivery after receipt of a purchase order.
         Delivery shall be made in accordance with instructions on Purchase 
    Order from each agency.  

         In the event a specified manufacturer's commodity listed herein 
    becomes unavailable or cannot be supplied to the State by the contractor 
    for any reason (except as provided for in the Savings Clause of the General 
    Specification) a product deemed by the Office of General Services to be the 
    equal of the specified commodity must be substituted by the contractor at 
    no additional cost or expense to the State.  

OPERATOR TRAINING:
         See "TRAINING" subitems.
         The contractor shall provide set-up and comprehensive instruction by 
    manufacturer's trained personnel to fully train agency/operators to operate 
    the equipment to the full extent of its design capabilities.  The training 
    schedule shall be as arranged between the agency and contractor within five 
    (5) days of request.
         It will be the agency's option to have training.

OPERATOR INSTRUCTION MANUALS:
         Each unit shall be furnished with one (1) complete copy of the 
    comprehensive operator instruction manual covering unpacking, inspecting, 
    installing, adjusting, and operating the equipment.

ASSOCIATED PRODUCT LINE:
         The Associated Product Line for each item may include attachments and 
    accessories for the electronic typewriter quoted.  The associated product 
    submittal must be offered in the same discount format as that offered for 
    the basic item.  
         The associated product submittal should be offered in the following 
    format.  The listing should also include all components offered in the 
    basic item offering:

    Model     Item                List             Percent (%)       Net
    No.       Description         Price            Discount          Price   

         The vendor must submit with the bid the manufacturer's  current retail 
    price list.  Discount(s) shall be from this price list.  As manufacturer's 
    new price lists are issued showing new typewriter accessories and price 
    reductions, such price lists shall be submitted to this office.  It is 
    understood that there will be no escalation permitted in the contract, but 
    that as price reductions occur, the State shall immediately be offered the 
    reduced price as applies to similarly situated customers.
         All new items requested to be added to the associated product line 
    during the contract period or any extension period must be offered in 
    accordance with the discounting format outlined above.

MANDATORY OPTIONS:
         Mandatory Options are required as stated herein.  It will be the 
    option of the agency to purchase these products.  Contractor must offer 
    these products and they must be offered at the same discount as that 
    offered for the basic item.  

GUARANTEE:
         The contractor guarantees that the equipment is standard new 
    equipment, latest model of regular stock product and in current production 
    with all parts regularly used with the type of equipment; also, that no 
    attachment or part has been substituted or applied contrary to 
    manufacturer's recommendations and standard practice.  Each unit delivered 
    shall be guaranteed against faulty material and workmanship for a minimum 
    period of ninety (90) days.  If, during this period, such faults develop, 
    the unit or part affected is to be replaced at the agency by the nearest 
    manufacturer authorized service facility without any cost to the State.  
    Where the manufacturer's standard guarantee for the complete unit (or any 
    component thereof) exceeds ninety (90) days, the longer guarantee period 
    shall apply.

PURCHASE ORDERS:
         Purchase orders are effective and binding upon the contractor when 
    placed in the mail addressed to the contractor at the address shown herein.
         If there is a discrepancy between the purchase order and what is 
    listed on contract, it is the contractor's obligation to clarify and 
    resolve what is to be actually shipped by contacting ordering agency.

QUANTITIES:
         The quantities listed are estimated only.  However, each contract 
    shall be for the quantities actually ordered during the contract period.  
         It should be noted that the extension of this contract to certain 
    non-profit, independent colleges and universities, non profit, non-public 
    elementary and secondary schools, voluntary ambulance services, museums, 
    historical societies, zoological gardens, aquariums, botanical gardens, 
    arboreta and others authorized by law, may cause the estimated quantities 
    to vary considerably.  However, the contractor must furnish all quantities 
    actually ordered.  

PAYMENTS OF INTEREST:
         The payment of interest on certain payments due and owed by a State 
    agency may be made in accordance with the criteria established by Chapter 
    153, Laws of 1984 (Article 11A of New York State Finance Law) and the 
    Comptroller's Bulletin No. A-91.
         The terms of Chapter 153 apply only to procurements by and the 
    consequent payment obligations of State agencies.  Neither expressly nor by 
    any implication is the new statute applicable to non-State agency 
    purchasers.  Nor, of course, is the Office of General Services or the 
    Office of the State Comptroller responsible for payments (see General 
    Specification Clause 69) on any purchases made by a participating political 
    subdivision or other authorized entity.

SPECIAL OFFERS:
         Contractor shall extend to the State any and all special offers 
    (discounts, "no charge" items, limited time offers, etc) made to other 
    customers, during this contract.

TRADE-INS:
         The State reserves the right to offer used equipment in trade as part 
    of the purchase price, in accordance with values in effect at the time 
    traded and in accordance with trade-in schedules submitted with bid.  
    Contractors shall submit quotations on trade-in machines when requested.  
         Trade-in equipment is represented by the State only "as is" and no 
    warranty as to its condition is expressed or should be inferred.  In the 
    event that no allowance is offered or the allowance has not been accepted 
    the State reserves the right to  retain possession of the equipment.  
    Trade-in equipment shall be picked up by the contractor at the point 
    indicated on agency's order and shall be removed at his expense.  

RESERVATION:
         The State reserves the right to negotiate lower pricing, or to 
    advertise for bids, any unanticipated excessive purchase.  An 
    "unanticipated excessive purchase" is defined as an unexpected order for a 
    contract item(s) or a combination of items to a single contractor having a 
    total net value in excess of $20,000.
         State Agencies must submit a purchase request (Proc 41) for any total 
    requirement during a 60 day period which exceeds the above limitation.  No 
    order is to be released by the agency in excess of this amount unless it 
    contains the approval stamps of both Standards and Purchase and the Office 
    of the State Comptroller.  Further, contractors are instructed not to act 
    upon any order, which exceeds the limitations, unless it contains such 
    approvals.  

VENDOR'S REPORT OF CONTRACT PURCHASES:
         Contractor shall furnish reports on forms provided by the Division of 
    Purchasing, (or on their own form with approval from the Division of 
    Purchasing) and submit them to the Office of General Services, Division of 
    Purchasing, Empire State Plaza, Albany, NY 12242, no later than the 15th of 
    the month following the close of each six month period.
         Purchases by political subdivisions shall be reported separately.
         Failure to submit the required reports may be cause for 
    disqualification of a bidder for future contracts.

NOTE:
         All clauses contained in Specification No. 334 dated May 2, 1994 apply 
    to this award.

                       Item 1      Item 2      Item 3      Item 4
                       Canon       Canon       Canon       Canon
                       AP-105      AP-340      AP-390      AP-810III & AP-83

Print Speed            16 cps      16 cps      16 cps      25 cps
Paper Capacity         14"         17"         17"         17.5"
Writing Line           11"         13.2"       13.2"       13.2"
Pitch (cpl)            10,12,15    10,12,15    10,12,15    10,12,15,PS
Micro Indexing:
  P = Platen
  K = Keyboard         1/24"-P     1/24"-P     1/12"P&K    1/24"P&K
Auto Paper Insertion:
  F = 1" Fixed
  P = Programmable     F           P           P           P
Correction Memory
  (Characters)         3,300       3,300       3,300       4,000
Auto Centering
Between:
  M = Margins
  T = Tabs
  P = Point
  W = Words            M,T,P,W     M,T,P,W     M,T,P       M,T,P,W
Auto Underline
  C = Continuous
  W = Words            C           C           C           C&W
Spell Check(included)  Yes         Yes         Yes         Yes
Spell Correct          No          No          Yes         Yes
Main Dictionary Size   55k         55k         55k         90k
Personal Dictionary
  Size                 100 word    100 word    100 word    450 word
Phrase Memory
  (Characters)         2500        2500        Shared      Shared
Format Memory          3           3           5           Unlimited
Document Memory        0           0           22k         63k
Stop Position Formats
  (Forms)              4/50 stops  4/50 stops  Unlimited   Unlimited
Stop Codes (for text)  0           0           yes         yes
Block Indent           yes         yes         yes         yes
Impression Control     3 position  3 position  3 position  5 position
Operator Removable
  Platen               yes         yes         yes         yes
Vertical Line Drawing  yes         yes         yes         yes
Horizontal Micro
  Spacing              1/120"      1/120"      1/120"      1/120"
Global Search &
  Replace              no          no          yes         yes
Interface
  I = Included
  O = Optional         O           O           O           O
Display Lines/
  Characters           none        none        1/31        1/80
CRT (opt)              none        none        none        25/80
Disk Drive (opt)       none        none        none        720k
Cut Sheet Feeder (opt) none        none        none        2 trays




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Last Updated: 09/24/1996



State of New York, Office of General Services 
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